Manage employees in the web backend

The Employee Management module lets merchants add and manage all employees, control their POS and backend access, assign them to stores, configure granular permissions per employee, and manage role-based permission presets — all from the Quickvee backend.

Access path: Backend sidebar → Employees → Manage Employees

Employee management list screen

Page header: "Manage your team members and their store assignments."

Control	Description
Search	Search by employee name or email
Name / Updated	Sort by name (A–Z) or last updated timestamp
All Stores	Filter employees by assigned store
All Roles	Filter employees by assigned role
Select all	Bulk-select for bulk actions

Each employee card displays name + role badge, phone, email, Assigned Stores tags, last edited timestamp, and action buttons: Edit · Permissions · Delete.

Adding a new employee

Click + Add Employee (top-right) to open the Add Employee popup.

Field	Required
First Name	✅ Required
Email Address	✅ Required
Employee PIN	✅ Required
Role	✅ Required
Last Name, Phone Number, Wages per Hour, Address	Optional

Access & Store settings

Setting	Description
Enable Backend Access	Toggle ON — allows employee to log into the Quickvee web backend
Enable POS Access	Toggle ON — allows employee to log into the POS app using their PIN
Assigned Stores	Select one or more stores from the dropdown; selected stores appear as removable tags
Password for Employee	Set the backend login password for the employee

Click Add Employee to save.

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Editing an employee

Click Edit on the employee card
The Edit Employee popup opens with all existing fields pre-filled (Name, Email, PIN, Wages per Hour, Role, Backend/POS access toggles, Assigned Stores)
Make required changes
Click Save Changes to confirm

Employee permissions

Each employee has granular permissions that can be configured independently from their role.

Click Permissions on the employee card
The Edit Permissions modal opens showing the employee name and role (e.g. "David • cashier")
Use Select All or Deselect All to bulk-select
Use the Search permissions by name or category bar to filter
The counter shows total selected (e.g. "23 Selected")
Check or uncheck individual permissions
Click Save Permissions

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Managing employee roles

Click Manage Roles (top-right) to open the Manage Employee Roles modal. Subtitle: "Create and customize roles with specific permissions"

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Default roles

Role	Type	Permissions
Manager	Default	133 Permissions
Cashier	Default	17 Permissions
Driver	Default	2 Permissions
Time Clock Only	Default	1 Permission

Click ✏️ to edit any role's name or permissions.

Creating a new role

Click + Create Role (top-left) or + Create New Role (right panel)

Enter Role Name (required)
Use Search permissions by name or category to filter the permissions list
Select permissions from the full list by category (use Select All or Clear All)
Click Create New Role to save

Complete permission reference

All permissions are organized into the following categories. Each category has a Select All toggle and shows the count available.

Category	Count	Examples
AI	1	Access AI
Bogo Pricing	4	Access Bogo · Add · Edit · Delete
POS — Home Screen	7	Register · Orders · Dashboard · Customers · Attendance · Station Setting · More
POS — Register	22	No Sale · Vendor Payout · Cash Drop · Receipts · Cancel or Refund Payment · Quickadd · Order Level Discount · OTD Price · Cash/Credit/Debit/EBT Payment · Close/Open Shift · Item Discount · Add/Remove Tax · Gift Card · Custom Item · Cash Back · 21+ Manual Verify · Print Register Reports · Apply Coupon · Change Price
POS — Orders	5	Update Order Status · Cancel Order · Refund · Void · Cancel Uber Delivery
POS — Gift Card	2	Add Gift Card Balance · Remove Gift Card Balance
POS — Customers	10	Add · Edit · Disable · Delete Customer · Add/Remove Points · Customer Merge · Web Access · Add/Remove Store Credit
POS — Station Settings	5	Receipt Template · Register Settings · Quick-Add · Hardware · Rear Display
POS — More	3	Print Label · Gift Card · Dispatch Center
Dashboard — Reporting	14	Inventory · Sales · Access · Payment · Register Activity · Refund · Loyalty · Gift Card · Tax · Employee Hours · Dashboard Graph · Customer · Employee · Store Credit
Dashboard — Inventory	20	Access · Manage Categories/Products/Attributes/Tags/Lottery/Brands · Edit/Add/Disable/Delete Items · Edit/Add/Disable/Delete Categories · Add/Edit/Delete Lottery (+ 2 more)
Dashboard — Purchase Orders	6	Access · Create · View · Edit · Receive · Void PO's
Dashboard — Stocktake	5	Access · Create · Edit · View · Void Stocktake
Dashboard — Vendor	4	Access · Add · Edit · Disable Vendor
Dashboard — Employee	14	Access Employees · Manage Employees · Timesheet · Delete · Store Access · Add/Edit · Permissions · Forever Delete · Restore · Bulk Edit · Manage/Create/Edit/Delete Role
Dashboard — Coupons	4	Access · Add · Edit · Delete Coupon
Dashboard — Mix N' Match	4	Access · Add · Edit · Delete Mix N' Match
Dashboard — Loyalty Program	5	Access · Edit Program · Add/Edit/Delete Bonus Point Promotions
Dashboard — Taxes	1	Access Taxes
Dashboard — Store Settings	11	Store Info · Reporting Time · System Access · Alerts · Online Store Setup · Store Options · Inventory Settings · Access Store Settings · Access/Add/Edit Breaks and Compliance
Time Clock Settings	Standalone toggle	Enables/disables Time Clock access for this role
Superadmin Level Permissions	72	Add New User · Access User/Users · Superadmin Store Setting · Superadmin Permissions · Support · and more

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Important: Superadmin Level Permissions should only be granted to highly trusted staff. These provide access to system-wide and multi-store management settings.

Important notes

Enable POS Access must be ON for the employee to log into the POS tablet using their PIN
Enable Backend Access must be ON for the employee to log into the Quickvee web backend
Employees can be assigned to multiple stores simultaneously
Deleted employees immediately lose POS and backend access — their PIN is blocked from the moment they are deleted
Deleted employees can be restored — their original PIN is retained after restoration
Default roles (Manager, Cashier, Driver, Time Clock Only) can be edited but not deleted
Custom roles created by the merchant appear alongside default roles
Role changes apply immediately to all employees assigned to that role
Permission changes take effect immediately after saving
The Time Clock Only role is designed for employees who need Attendance clock-in/out access only

Internal reference

Source ticket: MM-272 — Web Backend - Employee Management